Campus Events and Project Coordinator, Office of the Chancellor
The Campus Events & Projects Coordinator plays a key role in the planning and execution of high-priority campus events on behalf of the Chancellor’s and Administrative Offices. Working in direct coordination with the Senior Executive Associate to the Chancellor, this position ensures the smooth management of event logistics while providing essential administrative and project support. The Coordinator handles all logistical aspects with accuracy and professionalism, supporting events ranging from large-scale, high-profile functions (e.g., Commencement, campus-wide picnics, Regents meetings) to smaller, targeted gatherings such as lectures and private dinners.
- Collaborate with the Senior Executive Associate to support campus-priority and Chancellor-led events; translate event plans into actionable task lists, schedules, and timelines.
- Manage event logistics, including invitations, RSVP tracking, VIP lists (including the Chancellor’s VIP list), and event schedules. Coordinate speaker materials such as scripts, remarks, and presentation needs. Arrange catering, vendor services, facility reservations, and supply procurement. Maintain comprehensive planning calendars and timelines for event execution. Oversee logistical setup and tear-down on event days. Gather and summarize post-event feedback to support continuous improvement.
- Chancellor’s Ambassadors Program: Lead the annual application, selection, and on-boarding process for the Chancellor’s Ambassadors Program. Coordinate Ambassador scheduling for events, workshops, and trainings. Manage all logistical aspects of Ambassador participation.
- Serve as a resource to other campus event planners by providing templates, checklists, and logistical guidance (without managing execution).
Required Qualifications:
Minimum of 2–3 years of experience in event planning, project coordination, or related administrative roles. Strong organizational, communication, and problem-solving skills; ability to manage multiple priorities and interact professionally with diverse stakeholders, including executive leadership.
Preferred Qualifications:
Bachelor’s degree preferred in event management, communications, public relations, hospitality, or a related field. Experience working in higher education or public sector setting is preferred.
HOW TO APPLY: To be considered for the position, application materials need to be submitted by June 30, 2025. Application materials can be submitted at UNK Employment Opportunities . Questions regarding the position can be directed to Tami Plugge at pluggetl@unk.edu. Upon a contingent offer of employment, the University of Nebraska will conduct an investigation of employment records, educational records, criminal records, and other records to verify the information provided in your application and/or any additional information you have provided is accurate. Salaries at the University of Nebraska at Kearney are competitive. The University provides a flexible benefits program at minimal cost to the employee. NuFlex benefit choices include a Medical Plan and Prescription Drug Program, Vision Care, Dental Plan, LTD, Life Insurance, AD&D Insurance, Dependent Life Insurance, Long Term Care Insurance, and Reimbursement Accounts for Health and Dependent Care. The Employee and Dependent Scholarship program is also available to eligible employees. Basic Retirement Plan options include TIAA and Fidelity.
